Visit the Virginia Commonwealth University Bulletin for a full list of registration policies. Changes to a student’s registration status could have an impact on the receipt of financial aid and tuition refunds.
After the add/drop period and through the end of the first 10 weeks of the semester, students can withdraw from classes using eServices. Failure to withdraw from classes by the end of the first 10 weeks of classes could result in failing grades. For short and nonstandard courses, the final withdrawal date is the day when one-half of the course has been completed.
If administrative withdrawals are assigned by the faculty for a course that a student has never attended and the student has supporting documentation, the student can petition to the Academic Regulations Appeals Committee to change the withdraw to a drop. Students should contact their dean’s office to initiate the process.
After the last day to withdraw and before the end of the semester, students may request a Medical Withdrawal Form. Students should take supporting medical documentation to their dean’s office for approval. If approved, the dean’s office will forward the documentation to Records and Registration for processing. After the semester has ended, students will have to appeal to the Academic Regulations Appeals Committee for a medical withdrawal.
Students who earn a D or F in a course may repeat the course and request that only the better grade be counted toward their cumulative GPA. This option is available only for undergraduate courses, and can only be used once per course. The removed grade will still appear on the student’s academic record, but will not influence their GPA. Students must submit a Historical Repeat Course Option form to request this option.
A hold is a block that prevents students from either registering for classes, accessing their student records or both. Students may view their holds on eServices. To get a hold removed, contact the department that placed the hold and make arrangements to have it removed. If a hold prevents dropping or withdrawing from courses, go in person to the Student Services Center in Harris Hall.
An override allows a student to bypass class size, major restrictions and time conflicts. Overrides can be obtained from the course department chair.
More than 19 hours is considered a course overload for undergraduate students, and more than 15 hours is considered a course overload for graduate students. Students must present an Overload Approval Form to the Student Services Center in Harris Hall before they are allowed to register for an overload.
A block undergraduate student enrolled for more than 18 credits during any semester will be charged a tuition overload fee. A graduate student enrolled for more than 15 credits during any semester will be charged an tuition overload fee